RIVER VALLEY HOCKEY ASSOCIATION AUTHORIZED COMMITTEES
1. Zamboni
~Assure Zamboni is operating properly prior to start of season
~Arrange for regular maintenance of Zamboni
~Arrange for blade sharpening as needed
~Arrange for necessary repairs
~Arrange for fuel availability
~Arrange for operation training sessions for RVHA members
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
2. Ice
~Assure RVHA ice in good condition for RVHA activities
~Arrange for training of volunteers for making ice
~Arrange for scheduling of volunteers for making ice
~Assess weather and ice conditions and report to coaches and schedulers on necessary changes to activities
~Arrange for installation of lines to playing surface
~Arrange for necessary actions to maintain ice quality
~Provide clear instruction to RVHA teams on ice maintenance
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
3. Snow removal
~Assure RVHA ice and grounds are cleared of snow in a timely manner
~Arrange for training of volunteers
~Arrange for scheduling of volunteers
~Arrange for a supply of shovels at the rink for use in snow removal
~Assess weather conditions and plan for necessary snow removal
~Assess RVHA activity schedules and report to coaches and schedulers as to needed on necessary changes to activities
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
4. Buildings
~Assure RVHA buildings and utilities are in safe and operational order
~Arrange for maintaining hockey rink boards
~Arrange for maintaining all sheds
~Arrange for maintaining all utilities
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
5. Grounds
~Assure RVHA property grounds are in safe and operational order
~Arrange for grass cutting
~Arrange for maintaining property lights
~Arrange for maintaining scoreboard
~Arrange for property clean up as needed
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
6. Scheduling
~Assure scheduling and communication of RVHA and facility’s activities
~Communicate with team coaching/management to determine number of games and practices to schedule for each team
~Communicate with coaching committee to set practice schedule
~Attend appropriate league meetings to schedule games prior to start of season
~Arrange for a documented master facility activity schedule
~Communicate with referee committee to assure availability of referees
~Arrange for contact of other associations as schedule conflicts arise
~Submit weekly updated master schedule to team managers and website
~Assure team managers understand criteria of schedule additions/changes
7. Coaching
~Assure RVHA has properly trained coaches available for each level
~Recruit potential coaches and provide information to interested people
~Communicate coaches training requirements to all coaches
~Assure all RVHA coaches are properly certified for the level being coached
~Communicate with RVHA coaches the association philosophy
~Develop practice schedule to accommodate coaches
~Arrange for evaluation of coaching performance
~Accommodate association member’s discussion with coaches
~Communicate methods of improvement to coaches
~Seek training materials/techniques to improve RVHA coaching staff
~Regularly meet with all coaches to assure association direction is clear
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
8. Team Management
~Assure RVHA teams have capable managers to coordinate all team activities
~Recruit potential managers and provide information to interested people
~Communicate manager responsibilities
~Arrange for training of team managers on all aspects of running their team
~Arrange for evaluation of manager performance
~Communicate with coaching committee to develop team budgets prior to July 1
~Arrange for communication of association and team news to team families
~Arrange for communication of team families to RVHA board of directors
~Regularly communicate with coaching committee to assure teams are meeting expectations of families and RVHA
9. Equipment
~Assure RVHA has an inventory of equipment and jerseys available for use
~Maintain jersey inventory in accordance with jersey policy
~Maintain goaltending equipment inventory so that each team has access to association owned goaltending equipment
~Maintain player equipment inventory that is available to those in need
~Maintain list of what players have and assure all RVHA owned equipment and jerseys are returned in a timely manner
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
10. Referees
~Assure RVHA has a staff of qualified referees available for RVHA games
~Verify referee certification levels are meeting requirements
~Communicate with scheduling committee to assure referees are properly scheduled for RVHA games
~Assess referee performance by regularly observing games and report findings to all referees to assist with staff improvement
~Maintain mentoring program to develop newer referees
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
11. Concessions
12. Scorekeeping
~Communicate with grounds committee to assure proper functioning of scoreboard
~Communicate with buildings committee to assure scorekeeping facility is in proper working order
~Assure RVHA has adequate supply of scorekeeping forms
~Assure scorekeeping procedures are documented and available for all users
~Assure training is available of all RVHA members
~Assure all RVHA games are properly scheduled with scorekeepers
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
13. Planning
~Coordinate requests and needs of association into a plan of direction for expanding or upgrading facilities.
~Communicate direction of association to members.
~Develop action plans as needed to achieve plans.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
14. Code of Conduct
~Establish code of conduct policy.
~Review code of conduct policy periodically to assure policy is in line with association direction.
~Review cases of code of conduct violations.
~Oversee disciplinary actions.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
15. Recruiting/Retention
~Develop recruiting activities to assure awareness of association program to area communities.
~Distribute literature/information on association’s programs.
~Develop communication with association members to learn about potential areas to improve on to improve member retention.
~Develop action plan to improve recruiting/retention.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
16. Banquet
~Set date, time, and place to conduct annual banquet.
~Assure banquet facility is capable of hosting banquet.
~Develop action plan to assure banquet is conducted according to association needs.
~Distribute information about banquet throughout association.
~Communicate with RVHA Board of Directors to determine if a business meeting will also take place at banquet.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
17. Bylaws
~Establish governing bylaws that the association is to abide by to conduct business.
~Review bylaws yearly to assure bylaws are appropriate to the association’s direction.
~Provide clarification to members on any questions of the bylaws purpose.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
18. Nominating
~Establish list of openings for all elected positions within the association.
~Communicate elected position openings throughout the association.
~Gather names of individuals interested in being elected to open positions.
~Assure individuals authorize themselves to be apart of elections.
~Communicate list of candidates throughout association.
~Establish election date and facility and communicate to association members
~Conduct election in accordance with association bylaws.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
19. Registration
~Establish methods to conduct member registration.
~Assure registration information is properly distribute to WAHA and USA Hockey according to registration policies.
~Distribute list of registered members to appropriate personnel within association to conduct proper business.
~Communicate with association treasure to assure all fees from registration have been collected.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
20. Fundraising
~Establish methods to provide members opportunities to use fundraising to offset registration fees.
~Establish methods to provide association opportunities to use fundraising to offset expenses of association.
~All associated expenses must be within the RVHA approved budget. Any expenses outside of the budget must be submitted to the RVHA board of directors for disposition.
