MIDLAND AMATEUR HOCKEY LEAGUE BOOSTER CLUB

CONSTITUTION AND BY-LAWS

ADOPTED AUGUST 27, 1986

1^st REVISION SEPTEMBER 21, 2000

2^nd REVISION MAY 14, 2002

ARTICLE I NAME 

The name of this organization shall be the Midland Amateur Hockey League Booster Club and may be referred to as the MAHL Booster Club or the Club.

ARTICLE II PURPOSE 

The purpose of this organization shall be to

A. Support the MAHL in their efforts to provide a hockey program that will benefit all players, and to

B. Promote amateur hockey in the Midland community through service projects and fundraising activities.

ARTICLE III MEMBERSHIP 

Membership in this organization shall be open to all parents of MAHL players and any person interested in the promotion of amateur hockey in the Midland community.

ARTICLE IV OFFICERS 

A. The government of this organization shall be guided by a board consisting of the immediate Past-President and the elected offices of President, Vice President, Secretary, Treasurer, and Directors of: Booster / Souvenir Table, Player Recognition, Publicity and Standing Operations, Fundraising, and Team Pictures.

B. Candidates for office are presented by the Booster Club Nominating Committee and elected by voice and/or ballot vote at the MAHL Annual General Meeting.

C. Rules of Officers

1. Officers will be elected to a one-year term and will take office at the close of the Annual Meeting at which they are elected or immediately following appointment by the Board.

2. No member shall hold more than one office at a time.

3. No member shall be eligible to serve for more than two consecutive terms in the same office.

D. Vacancies on the Board shall be filled from recommendations of the President and elected through a majority vote of the Board. In the event of a vacancy in the office of President, the Vice president shall fill the position for the remainder of the year.

E. Duties of all Officers shall be:

1. As described in the By-Laws or as delegated by the President with the approval of the Board.

2. To uphold the Constitution and By-Laws of the MAHL Booster Club and the League.

3. To attend all Board Meetings.

4. To keep a clear and concise record of yearly activities.

5. To recruit new people to fill vacant positions on the Board.

F. Duties of Specific Officers

1. The Immediate Past-President shall:

a. Serve as an advisor to the Board.

b. Serve as Chairman of the Nominating Committee with two (2) additional members.

c. Serve as Chairman of the Constitution and By-Laws Committee.

d. Responsible for development and publication of Handbook.

2. The President shall:

a. Supervise the activities of this organization and preside order at its meetings.

b. Act as representative of the Organization to the MAHL and in the community.

c. Appoint all committee Chairmen and act as Ex-Officio member of all committees.

d. Have the authority to make immediate decisions of minor importance without Board approval. Decisions shall not involve the commitment of the Organization or its funds.

e. Submit in writing the years planned program and budget to the general membership.

f. Be responsible for carrying out the Treasurers duties in her absence.

g. Organize and run Player / Parent Night with help from the Booster Club Board.

h. Attend monthly meeting of the MAHL Board and participate on their Executive, Budget, and Coach Selection Committees.

MAHL BOOSTER CLUB BY-LAWS, Page 2

3. The Vice President shall:

a. Assume the duties of the President in her/his absence.

b. Act as liaison between the Organization and the Civic Arena.

c. Be responsible for working with the coaches to secure Team Parents, supervising them and acting as a liaison between the Team Parents and the Board.

d. Be responsible for the Booster Club survey should one be required.

4. The Secretary shall:

a. Record and maintain the business of the Organizations Board and General Membership Meetings.

b. Prepare correspondence as directed by the President of the Board.

c. Submit a copy of Board Minutes to all Board members prior to the next scheduled Board Meeting.

d. Give notice of all meetings to members, on the bulletin board, and in the Net News.

e. See that a copy of the minutes is posted on the bulletin board at the rink.

5. The Treasurer shall:

a. Organize and maintain accounting records (Journals and Ledgers) for all funds received and disbursed by the Booster Club.

b. Prepare year-end report (give one copy to the MAHL Treasurer for tax purposes) and have the books ready for audit.

c. Receive and deposit funds from fundraisers. Work closely with the Fundraising Director to coordinate and collect funds from the sales.

d. Provide monthly and year-end reports to Booster Club President for presentation at MAHL Board meetings.

e. Promptly disperse all funds, by check, for all Booster Club expenses. Payments of more than $100.00 not already approved in the budget must be approved by the Booster Club Board.

f. Reconcile bank statements at the end of each month. Prepare an activity report to be distributed and reviewed at each Booster Club Board meeting.

g. Prepare and present budget for upcoming year with the aid of the outgoing President and Treasurer.

h. Participate in all general activities and meetings of the Booster Club.

6. The Booster Table / Souvenir Director(s) shall:

a. Act as coordinator of the souvenir table.

b. Coordinate with the Tournament Directors for the Silver Stick, District, Joe Harper, State, and any other tournaments for the sale of souvenir merchandise.

c. Be responsible for the ordering and dispersing of the Friendship Pins, if required.

d. Attend monthly meetings of the Booster Club.

7. The Player Recognition Director shall:

a. Be responsible for coordinating the Academic Athlete program.

b. Be responsible for coordinating the Rink Rat program.

c. Be responsible for creating and distributing both sessions of the Initiation Programs reward coupons, if required.

d. Print list of players receiving Rink Rat and Academic Athlete recognition. Give to Publicity / Standing Operations person to post on the bulletin board.

e. Order and coordinate the dispersal of trophies for all the MAHL teams, separate them by team and distribute them to the team parents in a timely fashion.

f. Attend monthly meetings of the Booster Club.

8. The Fundraising Director shall:

a. Coordinate major fundraising activities of the Booster Club.

b. Act as direct liaison with suppliers involved in fundraising.

c. Organize and distribute fundraising materials.

d. Organize collection of money and the return of unsold materials.

e. Make bank deposits and supply Treasurer with copy of deposit slips.

f. Submit bill from suppliers to the Treasurer when received.

g. Attend monthly meetings of the Booster Club.

MAHL BOOSTER CLUB BY-LAWS, Page 3 

9. The Publicity and Standing Operations Director shall:

a. Recruit a person to be responsible for the Midland Holiday Parade MAHL entry, should there be one.

b. Order and coordinate the dispersal of sponsor plaques for all the MAHL teams, separating them by team and distributing them to the team parents in a timely fashion.

c. Arrange publicity with local newspapers, television, and/or radio stations.

d. Prepare all necessary visual communications (poster, flyers, etc.).

e. Maintain the Booster Club bulletin board.

f. Write articles for the Net News.

g. Assist with other Club activities such as Player / Parent Night, etc.

h. Upon receiving list of players receiving Rink Rat and Academic Athlete recognition, post it on the bulletin board.

i. Attend monthly meetings of the Booster Club.

10. The Team Pictures Director shall:

a. Act as direct contact with the photographer.

b. Distribute necessary paperwork to teams and arrange photo times with team parents.

c. Coordinate delivery of photos.

ARTICLE V MEETINGS 

A. Board and General Membership Meetings are held at such places and times determined by the President.

B. Quorum: A quorum at Board Meetings shall consist of five (5) Board members. A quorum at a General Membership Meeting shall consist of those members present.

ARTICLE VI DISSOLUTION 

In the event that the MAHL Booster Club shall cease to exist, all assets and funds shall be turned over to the MAHL. Should the MAHL cease to exist at the same time, the Booster Club assets and funds shall be disbursed in accordance with the MAHL Articles of Incorporation.

ARTICLE VII VOTING 

Voting rights at Board Meetings are limited to Board Members. Voting rights at General Membership Meetings are limited to Club members.

ARTICLE VIII AMENDMENTS 

These By-Laws may be amended at any meeting of the Board by a two-thirds (2/3s) vote, provided that the amendment has been submitted in writing at the previous Board Meeting.