AHA Board Meeting

June 28, 2007

Roll Call:

Proxies: none.

Called to order:  6:38 p.m.

Review/Approve May Minutes: 

Motioned to approve:  Beau

Seconded:  Amy

Approved:  unanimous

Registrar’s Report:  

Still waiting on software.

We have pushed back registration to where it has historically been.

Trying to get set up with electronic fee payment.  Cheaper to do bank card (debit) transactions that credit cards.  Will table until next meeting.  It won’t take long to set up.

With our numbers, it will be hard to set up fees too far before the season, because we just don’t know what we’ll have.

Still intend to go to SAHA meeting.

Nothing new from USAH for a while.

Treasurer’s Report:

House:

Balance of $6354.70.  No anticipated activity.

Still have a couple of collections to get.  We got one more kid paid.  One peewee has not paid at all—probably can’t do anything about it, except prevent him from playing next year.

We need to put something in the registration paperwork for next year so that that doesn’t happen again.

If a kid is more than 2 months behind, the kid doesn’t play.

Maybe do bank drafts.

Or set up a payment plan, so that everything is paid by the first of the year.

Men’s league has historically sponsored at least one kid—maybe Rusty Blades would agree to sponsor 1.

General: 

Balance is $5518.00

All expenses for Riverfest were $1753.85.

Secretary’s Report:  nothing to report

Referee’s Report:  absent

ACE Coordinator Report:   absent

Coaching—hard to do since we don’t know what we’ve got for kids/teams.

Need to get it set up if we’re going to set up tryouts, join SAHA, etc.

Potentially for next year:

Mites:  Nick & Simone & Jeff

Squirts:  Jason Bermingham

Peewees & Bantams:  Beau?

Midgets: are set:  Joe Castrodale, Joe Healy, Ryan Healy, Paul Petrarca

Memphis tryouts will be here for squirts, peewees, and bantams.

Have 2 coaches that would be willing to co-coach.

Bantams:  they have 11 with no goalie.  We have 5 plus a goalie.

Squirts:  we have 5 plus a goalie, they have 19.  May put 2 teams together.

Peewees:  they have 7-8, we have 4-5.

Every other Saturday practice would be at Desoto.

Paul suggested that we send reps from our board to their board meetings to be more involved.

Other options:  to go to Springfield and play in St. Louis league.

Springdale has a lot of squirts.

Either may also be an option for peewees and bantams too.

Paul will get a time slot and invitation to the next Memphis board meeting.  Will get date and time.  Plan is for Nick and a representative from squirts, peewees and bantams to all go.

Directors’ Reports:

House:  nothing to report.

Travel:  3 kids tried out for travel team in Tulsa.  Did well, but none made it. 

Joe Healy’s Skills & Drills will start July 9 & be on Mondays.

Adult:  The rink would like to change men’s league days from Sunday/Monday to Tuesday/ Thursday.  Men’s league has discussed doing Sunday/Wednesday because some come from other cities, so it was suggested to keep a Sunday-only team.  Proposal attached.

Fundraising Report:

Kroger cards:  Have a check for $162.00.  We got it early because they are changing the software.  Still would like to come up with an incentive program for people to use it more.

Golf tournament:  need to set a date.  Agreed that Burns Park is OK and September is OK.  Probably use the same format as last year.  Phil has committed to help.

Old Business:

Big Event:

Of the 14 that came and filled out registration, Jay sent emails to them offering free Learn to Play Hockey for the rest of the summer.  He has gotten no responses.  One kid has come several times from that event though. 

New Business:

Mark Scott proposal letter (attached):

Amy said she thought that anything we could do with him in the program would be beneficial and we should utilize it.

General agreement that it would be a positive thing.

However, it affects a lot of parents. 

Problem:  midgets practice separately.

Simone will email letter to youth league, with explanation.  Board representatives will call the parents in their age group to poll them and bring information back to board.

Trying to get a Junior B team from Louisiana to have tryouts here in August.  Board needs to publicize that.  Jay is working on the dates with them.

Club hockey at U of A.  They have a coach.  Tryouts are scheduled.  They may take some ice time here, too.

Men’s league:  If they were USAH registered, we would have more votes at SAHA.  Voting is based on the number of registered players now (instead of the number of registered teams).  But then everyone on the ice would have to be USAH registered, and they couldn’t have the under-18 players.

Adjournment: 

Motion made by Mike to adjourn, seconded by Beau, unanimously approved at 7:40 p.m.

Next meeting is July 26, 2007 at 6:30 pm at the Skatium. 

If you cannot attend, please give your written proxy (or fax it) to another Director.  Email proxies cannot be accepted.