AHA BOARD MEETING MINUTES

JANUARY 30, 2003

ATTENDANCE: Mark Ryan, President; Sue Tull, Vice President; Georgia Abner, Secretary; Paul Petrarca, Travel Division Director; Rusty Schimelpfening, House/Rec Division Director

BOARD MEMBERS PRESENT: George Affonso, Phil Collins, Robert Dunn, Charles Foster, Gene Hunter, Barry Kerr, Brian King, Tom Lundeen, Randy Millsap, Brian Moix, Carol Ann Pierce, Rusty Schimelpfening, Karen Scott.

OTHERS IN ATTENDANCE: Robin Doyle, Ed David, Johna McNally, Alma Case, Jennifer Johnson, Rich Lewis, Marilyn Martin, Jim Sculley, Daniel Foster, Timothy Miles, Jay Gaddy, Debbie Fowler, Frank Udouj, Randy Holl.

CALL TO ORDER: The meeting was called to order by Mark Ryan, President, at 6:07 p.m.

Mark Ryan requested to reverse agenda to allow the task force to make their presentation first which was approved unanimously by the board members present.

Marilyn Martin, Task Force Facilitator, presented the 5 main areas of concerns which they identified based on input from AHA members. They are as follows with comments from the people present at todays meeting in parentheses.

1.Communication

-Board minutes, agenda, events on the web site

-Membership directory

-Secretary be master communicator

-Bulletin board dedicated to hockey

-Newsletter

-Inservice/orientation re:rules of conduct prior to start of season

(Task force needs to be more specific regarding above.)

2.Program

-Player Development - guidelines on basic skills to be taught at each level

-Registration - pre-registration and earlier registration such as mid-Aug

-one form

-evaluation of player skills

-Fees - one registration fee

-lower fees for double registered players

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-Registrar duties - need to be spelled out, volunteer, voting board member, appointed

-Small association - share players and support both house and travel

-Coach selection - 1.Parents pick 2. Parents dont pick 3. Coaches dont pick team 4. Post for a team 5. Committee picks 6. As is - house picks house coaches, travel picks travel.

-House Select - only players from our association

-no house select if there is a travel team

-Develop house program for younger players to be prepared in the event Memphis grows.

(Register mid-August with tryouts before August 31. Task force needs to pick one solution under coach selection to present to the board. Want to discuss adding players from other associations to form select teams if not enough from ours. Doesnt want house select program ruled out.)

3. Teams

-Evaluation of player skills

-Parents/players receive information on all programs

-Scheduling conflicts - schedules submitted to a committee for resolution of conflicts

-Mite/mini-mite

-rental equipment program

-in house games every other Sunday

-in house games for those who choose not to travel

-limit travel to special tournaments

-cross ice games

-Combine age group for in house teams, have A and B lines

-Teams formed after registration

(There will always be external issues that affect scheduling.)

4. Board

-Adult reps not vote on youth issues

-Youth reps not vote on adult issues

-Adult league used as a resource

-Abolish play-up request being approved by board

-Minutes/agenda sent out by secretary to web site

-Follow by-laws and guidelines - inservice at first of year

- review specific by-laws

-Parlimentarian

-Decisions ratified by membership/reps responsible to divisions for voting decisions

-Independent grievance/disciplinarian committee - change name to grievance/protest committee

-Re-eval changed in 6 months

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5.Recruitment

-Examine cost for younger players

-Recruit thru schools, advertise in local publications, advertise in Family magazine

-Advertise at Riverblade games, radio, and television

- Advertise home games in local papers, tv,etc.

-Retention - contact those who leave the program, interview or survey

-Specific school nights for students to take hockey classes

-Rental equipment for mites and squirts

-Riverblades tickets to expose people in person to hockey, i.e. honor roll students

-on going recruitment committee for ideas.

(Suggest recruitment committee be in place before old board leaves.)

Mark Ryan suggested the topics of programs and teams are the main areas that the task force should address with the Board of Directors addressing the other three areas. It was suggested the task force focus on layout of the programs and how the teams will interact with each other, how the overall program will be managed and take into account the number of youth in the programs.

There was a motion by Charlie Foster with a second by Brian King that the task force present a written proposal to the board by February 20, 2003 for review prior to a vote on the proposal by the board on February 27, 2003. The motion passed.

MINUTES

The minutes of the November 2002 and December 2002 meetings were reviewed. There was a correction in the November minutes under the House/Rec Report section. Instead of the registrar presenting head coaches, substitute coaches, or other assistants for board approval, it will be the responsibility of the program directors to present these for board approval after confirmation of background check. There being no other corrections, there was a motion by Brian King with a second by George Affonso to approve the November 2002 minutes as written and corrected. The motion passed.

There was a motion by Brian King with a second by George Affonso to approve the December 2002 minutes as written. The motion passed.

DIVISION REPORTS

House - The mites recently participated in a Memphis League game and did very well. Rusty Schimelpfening wants to modify the developmental program based on skill ability from a skating perspective to include mini-mites through midgets. This would be in conjunction with other programs. Players of same skill level would be grouped together during October and November to work on skating development. This may also be useful during the summer programs

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Travel - The bantams and midgets attended the Texas Star Tournament in Dallas a couple weeks ago. Both teams took 4th place in their brackets. There were teams from all over the country and some foreign countries in attendance. The bantams are off to Atlanta this weekend for the last in the league series.

FINANCIAL REPORTS

No report.

BYLAWS REVISIONS

There were 11 bylaws recommendations from the December meeting. The AHA secretary will write up the proposed bylaws to be presented at the next meeting. There was discussion regarding bylaw 6.1 with regard to a representative on the board whose child is not playing at the level which the parent represents. It was discussed that the parent was elected prior to the beginning of regular season play as outlined in the bylaws and though the parents child had no travel team at the level which he represents, he was elected as a representative of the age level and therefore is in compliance with the bylaws. There was a motion by Brian King with a second by George Affonso to leave bylaw 6.1 as written. The motion passed by majority vote with one nay vote.

ADJOURNMENT

There was a motion by Brian King with a second by George Affonso to adjourn the meeting. Them meeting was adjourned at 7:38 p.m.

Respectfully submitted,

Georgia Abner

AHA Secretary

The following are the bylaws revisions that were discussed. Please look over these and be ready to ask further clarification or vote on the changes. All changes are underlined. You may compare them to the current bylaws which are posted on the website.

PROPOSED BYLAWS CHANGES

4.1b Voting member:A voting member will be any AHA/USAH registered adult player, AHA/USAH youth player or his/her designated legal guardian, and AHA/USAH registered coach. Each member will have one vote. Voting members representing youth players will have one vote for each youth player they represent.

6.1 Board of Directors: Any adult AHA member, per Section 4.1(a), is eligible to serve on teh Board of Directors subject to the following rules and classifications. The Associations Board of Directors shall consist of up to fifteen (15) Board members. Fourteen (14) of the directors shall be elected by the Voting Members, per Section 4.1(b), to positions allocated as follows:

Ten (10) positions to the youth League consisting of:

Two (2) positions representing Mites and Mini-mites

Two (2) positions representing Squirts

Two (2) positions representing PeeWees

And

Two (2) positions representing Bantams

Two (2) positions representing Midgets

Or

Four (4) positions representing High School in the event this

classification is selected instead of Bantams and Midgets.

Four (4) positions to the Adult League.

Voting members representing players who will be playing in the above Youth League divisions in the upcoming season will elect Youth League Board Members to those same divisions.

Adult League Board Members will be elected at large by, and from, Adult League Voting Members who are registered as such during the current season.

Members may be elected to only one board position at a time.

Only one Member per family may serve on the Board at one time.

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Members, per Section 4.1(a), must represent, or be, a player, coach, or volunteer registered with USA Hockey and AHA in the appropriate USA Hockey age classification for the upcoming season to fill that board position.

Members must have been registered with AHA during the USA Hockey season prior to the season of the election to be eligible for a board position.

The fifteenth (15th) board position shall be non-voting and reserved for a designee of the home rink.

The term of office of such Directors shall be one(1) year. Each year a new Board of Directors will be elected.

6.2 The decision regarding a master scheduler or a committee will be addressed by the task force.

6.3 Election of Directors: The following procedure will be followed to elect Directors. No later than: ...

April 1, the ballots shall be returned by the members to the Secretary, and no later than

The April Board meeting, the Secretary and the President ...

The new Board will select a date for its first meeting to be no later than

The May Board meeting, at which time the new Board will elect the new Officers and corporate positions which the President will present to the Board for final approval for the upcoming season. Upon approval, the Secretary will publish to the members the Directors, Officers, corporate positions, and association staff for the upcoming season.

7.0 Meetings

(a) The Board of Directors shall hold an annual meeting following the annual election of Directors.

(b) The Directors regular meetings shall be held each month. Meetings may be cancelled at the discretion of the Board.

8.1 Election:Officers of the Association shall be elected no later than the May Board meeting by the Board of Directors...

The Board of Directors may, from time to time, elect any such other officers from the general membership, as required, but there shall never be more than 14 voting board members plus the president.

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8.3 Marilyns task force is addressing whether the registrar should be a separate position or left as is. This section will not be changed until after the task force proposal.

9.1 Contracts: All contracts, conveyances, ... and approved by the Board. Ice contracts should be approved by the Board prior to the beginning of the season.

10.0 Marilyns task force is addressing program issues therefore this section will not be changed until the task force has presented their proposal.

12.1 Grievance/Protest Committee : The President shall appoint from the general membership and with the approval of the Board of Directors, before the season begins, a Grievance/Protest committee consisting of a Chairman, the Board of Directors member who represents the home rink and 3 other members including one coach representative. The committee members names shall be reflected in the minutes of the board meeting at which they are approved. The Grievance/Protest Committee shall determine the method to handle any protest in the association and shall present this method to the Board of Directors for approval and adoption. The Grievance/Protest Committee will review all decisions made by League Disciplinary Committees. A quorum of the Grievance/Protest Committee shall consist of three (3) members of the committee, and a decision of the majority of those shall be final.

13.0 Henry Peets was to obtain a copy of the USAH policy from Susan Collins and present an overview at the next board meeting.