| December 19, 2002 AHA Board Meeting Minutes December 19, 2002 ATTENDANCE: Mark Ryan- President, Sue Tull-Vice President, Georgia Abner-Secretary, Henry Peets-Treasurer, Rusty Schimelpfening-House/rec Director, Paul Petrarca-Travel Director. Board Members present: Phil Collins, Charles Foster, Gene Hunter, Barry Kerr, Brian King, Carol Ann Pierce, Rusty Schimelpfening, Karen Scott, Neil Deininger Others in attendance: Alma Case-High School team manager, Johnny Case, Ed David, Marilyn Martin CALL TO ORDER The meeting was called to order by Sue Tull, Vice President. Sue verbalized frustration with the last board meeting. She requested that members remember to be respectful, courteous, and professional at the meetings or leave. She pointed out that some current board members are not familiar with the bylaws and how to get an item on the agenda. Sue suggested that the board must be rigid in following the bylaws due in part to the divisiveness. MINUTES The minutes of the November meeting were tabled until the next meeting as several members report not receiving them. FINANCIAL REPORTS Henry Peets reports he is collecting due from the members. He has signature cards that need to be signed. REVIEW OF BYLAWS Copies of the bylaws were presented to those present. Sections 6.8-10 are missing from the packets. Sue read each section and discussion followed. The following specific suggestions were introduced and will be presented to Marilyn Martins task force for consideration as changes to the bylaws. 4.1b Suggested voting member in this bylaw excludes any coach without children and who does not play in the adult league. Need to consider this change to include coaches without kids and without affiliation to the adult league. 6.1 AHA added 2 board members representing mite level and below, which brings the total board of directors to 15, 14 of whom are elected by the membership and one representing the rink. There are now 10 youth league positions. Need to correct bylaws Also need to define how to handle position for which the parent is no longer eligible to serve(a parent elected to one position but whos child plays up). Need new rink rep.
6.2 Discussed whether a master scheduler is needed or rather a committee to do the scheduling.
6.3 Suggested instead of April 15 and May 1, change to read at the April board and membership meeting. Another suggestion was the membership meeting be in May with the board meeting in April. 7.0 Suggested the board be allowed to vote to cancel meetings. 8.1 Correct to read 14 voting members, one non-voting member. 8.3 Suggested the registrar have a separate job description with provision for holding no other position in AHA while the registrar. Suggested the registrar be appointed by board not elected. 9.0 Suggested the need to be more diligent regarding ice contracts which will allow the rink to get a USA Hockey certificate of insurability. Suggested board approve all ice contracts prior to beginning the season. 10.0 Marilyns task force is working on review of this section which it was suggested be minimized in the bylaws and further explained in the policies manual. 12.1Suggested the grievance committee be appointed from membership with a coach representative as well, rather than the current appoint from the Board of Directors. Also suggested the grievance committee be appointed at the beginning of each season with the names reflected in the minutes of the board meeting. 13.0 Suggested policy available from USA Hockey to cover board members and officers. Henry Peets to get a copy from Susan Collins and present overview at next board meeting. It was suggested the above suggestion be given to Marilyns task force to consider rather than start a separate committee to rewrite the bylaws. Some of the task force suggestion are in line with the above suggestions. Marilyn also invites anyone who wants to present their concerns or ideas or suggestions regarding the AHA to contact her at KanakukMals@aol.com or give them to the task force members or to their division directors. The next meeting of the task force is January 7, 2003 at the Skatium at 6:30pm. The following timeline was suggested by Mark Ryan with regard to the task force: January Board meeting - present proposal update February Board meeting - solid plan be presented to board for approval with provision to fine tune as needed. March Board meeting - submit final proposal for board approval April Board meeting - submit to membership. It was suggested the bylaws changes also be approved and ready to present to the membership in April. Marilyns task force has met once and is in the process of setting goals and identifying problems. REGISTRAR REPORT No report. DIVISION REPORTS None given. 2003-2004 NOMINATION PROCESS Secretary, Georgia Abner, will begin the process per the current bylaws. ADJOURNMENT The meeting was adjourned 7:45 p.m. Respectfully submitted, Georgia Abner AHA Secretary | 